Rules

Approved in the assemblies on 26 November 2012 and 2 March 2013.

Name and domicile


The name of the organisation is Käännösalan asiantuntijat KAJ ry in Finnish and an unofficial English name is Translation Industry Professionals. The Swedish name of the organisation is Översättningsbranschens experter KAJ rf. The domicile of the association is Helsinki. The unofficial English name can be used internationally when required.

Purpose


The purpose of the organisation is to safeguard and to promote the status and professional interests as well as salary and working conditions of its members, to enhance the unity and cooperation amongst members and to increase the respect towards the translation and interpretation industry.                                

For this purpose, the organisation shall:
•    follow legislation, education and salary development as well as the labour market situation with regard to the translation industry
•    give statements and make proposals on matters related to safeguarding and promoting the salaries, status and professional interests of its members
•    arrange meetings, courses and events for presentations and negotiations
•    to represent its members in relation to other organisations and employers in the industry
•    to produce information and publications.
The organisation can be a member in such domestic and international organisations that promote the interests of the organisation.



For supporting its operations, the organisation is entitled to accept grants, donations and testaments as well as arrange fund raising events, lotteries and entertainment events. The organisation may establish funds. The organisation may own liquid and fixed assets that are necessary to carry out its operations.

Members


The following may join the organisation as permanent members

  • translators, interpreters or other kinds of experts in the field of languages, translation or multilingual communication
  • teachers or researchers of translation and interpretation
  • students in the field.


The board of the organisation may also accept a person to become a member of the organisation if their education or job duties can be compared to other members of the organisation. Also eligible for membership are university students and students in universities of applied sciences who aim to work in the field of languages, translation and multilingual communication.

The acceptance of membership is decided by the organisation board based on a written application.
Members are entitled to keep their contact details up to date.



The membership fees to be collected from the organisation members are decided by the autumn assembly of the organisation.



Based on the presentation of the board, at an assembly, a person can be made an honorary chairperson or receive an honorary member title if that person has worked with particular distinction to promote the organisation or its purposes. An honorary member does not make any payments to the organisation.



A member may terminate their membership with the organisation by notifying the board or the chair of the board in writing, or by notifying about this verbally in the minutes of the organisation assembly. The board may dismiss a member who works contrary to the purposes of the organisation, who does not pay their membership fees or otherwise breaks these rules, if a minimum of 2/3 of votes cast are in favour of the termination. The board may consider a member as dismissed if the member has not paid their membership fees for a period of six months.

Organisational actions
8 §

Any labour strike action is decided on by the organisation’s board.

Organs
9 §

The organs of the organisation are the assembly of the organisation as well as the board. The board may appoint committees or work groups that operate under the supervision of the board.

Assemblies

10 §

An invitation to the organisation assemblies shall be delivered in writing to all organisation members in the organisation’s magazine, in a monthly newsletter or by email at a minimum of 10 days prior to the date of the assembly. An invitation to the organisation’s assemblies must include the meeting agenda. The organisation shall assemble as necessary when the board calls a meeting or when at least one tenth (1/10) of the voting members request an assembly from the board, in writing, to handle a specific issue. The organisation assembly is quorate when it has been legally called together.

Participation in the organisation assembly is possible by mail or by a data connection or other technical equipment during the assembly or before it.

11 §

In the organisation’s assemblies, the permanent members who have paid their membership fees and the honorary chairpersons and honorary members have the right to vote. The vote is open unless a closed vote is required. The decisive factor in the vote is a simple majority, unless these rules are otherwise defined. When the vote is a tie, the vote of the chairperson shall be decisive; in elections, the decision will then be made by drawing lots.

12 §

At the organisation’s autumn assembly, held before the end of November, the following matters shall be handled:

  1. Confirm the operational plan and financial estimate for the next calendar year.
  2. Confirm the size of membership fees.
  3. Elect the chairperson of the board for a term of two years.
  4. Elect the permanent members of the board for those in turn to step down for the next two years as well as backup members for one year.
  5. Elect two auditors to audit the accounts and the operations of the following year and their backup persons.
  6. Handle the other affairs mentioned in the invitation to the assembly.

At the organisation’s spring assembly, to be held before

the end of March, the following matters shall be handled:

  1. Consider the report and financial statements for the previous year provided by the board as well as the statement from the auditors.
  2. Confirm the financial statement and decide on granting exemption from liability to the board and other people accountable.
  3. Handle the other affairs mentioned in the invitation to the assembly.

13 §

The manager of the organisation’s affairs and the legal representative of the organisation shall be the board collectively, elected from voting members. The board includes a chairperson, six to eight permanent members and two backup members. The chairperson and the permanent members of the board are elected for a two year term, so that half of the permanent members are finishing their term every year. The backup members are elected for a one year term. The aim of electing the board members is to have all sectors of the assembly (state, municipality, private, etc.) represented. The board shall elect from amongst themselves a backup chairperson and other necessary persons.

In addition, the board can hire employees for the organisation. These hired employees have the right to speak at the board meetings, but no right to vote. The backup member has the right to be present and speak at the board meetings, but they have the right to vote only when they are filling in for a permanent member.

The board is quorate when the chairperson or backup chairperson and at least half of the permanent members are available. The decisions are made by a simple majority vote. When the vote is a tie, the vote of the chairperson shall be decisive. The board shall assemble on the invitation of the chairperson or, if they are not available, on the invitation of the backup chairperson, or when four (4) permanent members of the board so request a certain topic.

Signing for the organisation
14 §

Signing for the organisation can be done by the chairperson or backup chairperson together, or by one of them together with another member of the board. The board can assign an employee of the organisation to sign for the organisation.

Organisation accounting and operating period
15 §

The accounting and operating period of the organisation is a calendar year. The accounts and documents pertaining to the management of finances must be delivered before the end of February, but at a minimum of one month before the spring assembly, to the auditors who shall give a statement of their audit, directed at the spring assembly, to the board of the organisation at a minimum fourteen days before the spring assembly.

Changing the rules
16 §

Changes or additions to these rules can be made if they are supported by a minimum of three fourths of all votes cast.

17 §

Should the organisation be dissolved, any funds remaining shall be turned over to purposes advancing the translation and interpretation industry.

18 §
Otherwise, the valid laws of the organisation shall be followed.

 


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